Coordinated Care Conferences

Keeping everyone on the same page, so your child never falls through the cracks

Coordinated Care Conferences bring your family, our clinical team, and outside providers together to review progress and keep every part of your child’s care working from the same plan.
Whole-Team Collaboration
Required EIDBI Benefit
Family Voice in Every Meeting
School & Provider Coordination
What Are They?

Regular check-ins that connect every part of your child’s care

A child’s care rarely happens in just one place. Between therapy sessions, school, and outside specialists, it is easy for goals to get out of sync or for progress in one setting to go unnoticed in another. Coordinated Care Conferences bring the people involved in your child’s care together on a regular basis to share updates, align on goals, and solve problems before they grow.
These meetings are a required part of the EIDBI benefit, and at Guidance Center we treat them as a genuine opportunity to make sure your child’s plan is working everywhere, not just a box to check.
What happens in a care conference
Progress updates shared across therapy, home, and school
Review of goals in your child’s Individual Treatment Plan
Identifying what is working and what needs to change
Coordination with school staff or outside providers when relevant
Who’s Involved

The people who make up your child’s care team

Your Core Team

Parents and primary caregivers
Your child’s BCBA and treatment team
Therapists involved in your child’s plan, such as ABA, speech, or OT

Extended Team, When Relevant

School staff or IEP team members
Outside providers like pediatricians or specialists
County case managers or social workers
How Conferences Work

From scheduling to an updated, aligned plan

01

Schedule the Conference

Conferences are scheduled at regular intervals, or sooner if something needs to be addressed.
02

Gather Input

We collect updates from therapists and invite input from family, school, or other providers ahead of time.
03

Meet & Review

The team meets to review progress, discuss challenges, and confirm the plan is still the right fit.
04

Update the Plan

Any changes are documented and shared with everyone involved, so the whole team stays aligned.
What Comes Next

Coordinated care often leads toward school readiness

As your child’s care team aligns around progress, School Readiness becomes the next milestone many families are working toward.
Common Questions

Questions families ask about care conferences

Frequency depends on your child’s plan, but conferences typically happen at set intervals as part of ongoing EIDBI care, with additional meetings scheduled if a specific issue comes up.

Family participation is a core part of these conferences, and we work to schedule them at times that work for your availability.

When it is helpful, yes. We can coordinate with school staff or an IEP team to make sure therapy goals and school supports are aligned.

These conferences are meant to be collaborative. Your input as a parent or caregiver directly shapes decisions about your child’s care.

Yes. As part of the EIDBI benefit, care coordination is covered for most families enrolled in Medical Assistance, MinnesotaCare, or MA-TEFRA.

Ready to bring your child’s care team together?

Reach out and our team will help schedule your first Coordinated Care Conference as part of your child’s treatment plan.